What information we collect and why
|What we collect||How we use it|
|For course instructors:|
|Information you provide us, such as your name, email address, and password|
|Exam questions, solutions, grading scheme, and marks|
|API access token for learning management system (LMS) support (if integration is requested by the institution)|
|Information your course instructor provides to us, such as your email address and course enrollment|
|Information you provide, such as your name and account password|
|Information gathered during the exam, such as your answers to the exam questions and time spent per question|
|For all website visitors:|
|The IP address of the computer that contacted the website, date & time of the visit, and pages visited|
How long your information is retained for
We retain your personal information for a reasonable amount of time necessary to fulfill the identified purposes or as permitted or required by law. We may keep your personal information until you delete your account or let us know that you no longer require Examify services.
Where your information is stored
Our company is located in Canada but we use service providers located in Canada as well as the United States. This means that your personal information may be processed and stored in those countries and therefore may be subject to disclosure under the laws of those jurisdictions. When we send your information across borders, we take steps to protect your information, and we take all reasonable steps to only send your information to countries that have strong data protection laws.
When and why we share your information with others
If you are a student using Examify's services, we may disclose your personal information, including your name, email address and exam answers, to the course instructor for the purpose of administering and marking exams.
We may also disclose your information for other purposes, with your consent or to the extent necessary for the purposes of meeting relevant regulatory, legal, insurance, audit, security and processing requirements, or to the extent permitted or required by applicable laws.
How we protect your information
We are dedicated to protecting your personal information and ensuring the security of our software platform. This is why we use a secure server hosting location, firewall protection, controlled access and standard secure data storage practices to protect your personal information. We meet and exceed industry standards, such as the National Institute of Standards and Technology (NIST) guidelines for storing passwords, to ensure your information is secure. We also limit access to your information to employees who we believe reasonably need to come into contact with that information to provide Examify services to you or in order to do their jobs. While no system is guaranteed to be completely secure, we work hard to ensure our security measures protect all information in a responsible manner.
A cookie is a text file that is placed on your hard disk by a Web page server, often including an anonymous unique identifier. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
We primarily use session cookies to help improve your browsing experience on the website.
We also use Google Analytics to help analyze how users interact with our website content. These cookies "remember" what our users have done on previous pages and how they have interacted with the website. For more information on Google Analytics, visit Google's information page.
Examify users can control and manage cookies in various ways. Please keep in mind that removing or blocking cookies can negatively impact your user experience and some features of the site, such as access to your account, may not operate properly if cookies are removed. Most browsers automatically accept cookies, but you can choose whether or not to accept cookies through your browser controls, often found in your browser's "Tools" or "Preferences" menu. More information on how to modify your browser settings or how to block, manage or filter cookies can be found in your browser's help file or through such sites as: www.allaboutcookies.org.
Your rights over your information
Please note that if you send us a request relating to your personal information, we have to verify your identity before we can respond. In order to do so, we may ask to see documentation, which we will discard after verification.
How you can reach us
If you would like to ask about, make a request relating to, or complain about how we process your personal information, you can email Kia Shakiba, Examify’s Chief Executive Officer, at firstname.lastname@example.org.